Newsletter - March 2018 Print

Meeting Minutes

Meeting Minutes

Minutes of the VALUE Meeting
February 21, 2018

Present   
  Name Organization
Barwick, Robert City of West Allis
 x Fleming, Matt Kenosha County
  Hartmann, Roy Washington County
  Jacobson, JoAnne Port Washington/Saukville School District
  Kurer, Bill Washington County
  Martin, Catherine Waukesha County
McKinney, Duane Racine County
 x Matz, Cindy Walworth County
x Nash, Vicky Waukesha County Technical College
  Schaack, Beth City of Waukesha
  Schleimer, Laurel City of Wauwatosa
White, Jen Milwaukee Metropolitan Sewerage District

 

 

 

 

 

 

 


Business
Meeting
 

Treasurer’s Report
As of 1/31/2018:

Checking

$16,867.68

Savings

$10,014.50

 

New Members:  None

Membership Renewals
We have 125 members for 2018.  This is a 25% decrease in our membership from last year ($1,200 less in income).  The decrease was expected and is due to the P-card contract not being renewed.  The State of Wisconsin p-card contract will be used in the future, as it offers a better rebate.

Treasurer
Duane McKinney will be our Treasurer for 2018.  We will need to set-up signatures on our bank account.  Robert and Duane will go to Port Washington to meet with JoAnne Jacobson to get the transition started.

Future of VALUE
We discussed the future goals for the VALUE in Local Government organization.  Our options included:

  • Hire a lawyer to look at our legal status, ensuring the proper forms are filed.
  • Dissolve and Become a Committee of the Wisconsin Association for Public Procurement (WAPP).
  • Continue to operate as we have.


We discussed the above options.  Of particular concern is that the credit card fees were reported to the IRS, which appear to be around $6000 per year.  We may need to re-evaluate what bank we use for accepting credit cards.  Regardless of what we decide, we will need to consult a CPA / tax advisor to determine what steps we must take.  Jen White indicated she may know a Tax Attorney who could be approached. 

If we become our own entity, the initial costs are between $5000 and $7000.  Instead of collecting dues, we would need to charge more for attending the March annual meeting.  That would make the costs different than other WAPP meetings, however.  Also, we need more leaders to volunteer to help – such as increase membership.  We need to determine what we can offer the smaller government entities – perhaps we can train people on how to use cooperative contracts.

After discussion, it was decided it would be counterproductive to pay a significant amount of our funds to a lawyer.   It was moved and seconded to approach WAPP about becoming a subcommittee of their organization.  In addition, Jen will contact the tax attorney she knows.

2018 Annual Meeting Planning

We selected the meals to be served at the Thursday and Friday luncheons, with the pork cutlet being offered on Thursday and the Mexican Fiesta buffet on Friday.  We will have an ala carte breakfast and cookies and beverages Thursday afternoon.

 

 

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Procurious

Procurious

Attracting New Hires in a Digital World
by Kevin Bonsall
Procurious.com Blog

According to The Deloitte Global Chief Procurement Officer Survey 2017, 87 per cent of the respondents agree that talent is the single greatest factor in driving procurement performance. But the rates of new hires and recent graduates pursuing a career in procurement is decreasing.

That translates into a problem for the future of this function – a talent gap in procurement. But why?

Procurement is More than Cost Savings and Compliance

There are several reasons we can speculate as to why the workforce is pursuing careers outside of procurement, but in my opinion the overarching problem is that procurement is not seen as a ‘sexy’ career path. In the world of tech startups, innovative products, self-made social media sensations, and more, the idea of focusing on corporate cost-savings and spend compliance just doesn’t appeal – especially to the up-and-coming millennial workforce.

But the truth is, procurement is more than policing the organization and saving company money. It’s about building relationships with internal stakeholders and external suppliers, drawing strategic insights from data to help others and using unique talent to solve problems.

Confession time: I’m also a millennial, and I think we have an opportunity here to fill the talent gap with eager new hires by showing what the new world of procurement is all about.

Show Us Your Stuff, Procurement

As employers and providers in the world of procurement, it’s up to us to make procurement a strategic and desirable field to enter. Hiding in the back office has made many of us modest, but it’s time for us to show off a bit to demonstrate the true strategic value procurement brings to the party. In reading The Deloitte Global Chief Procurement Officer Survey 2017, there were clear trends on how CPOs feel about the state of procurement, which led me to think about how we can apply those insights to address the talent gap.

Here are 5 ways to bring procurement careers into the modern world…

1. Create a digital culture

I’ll admit, I stole this one right from Deloitte’s recommendations because it’s spot on. 75 per cent of the survey respondents agreed – “procurement’s role in delivering digital strategy will increase in the future and are also clear that technology will impact all procurement processes to some degree.” And you know who grew up with technology from day 1 and is perfect for navigating a digital procurement world? You guessed it – millennials. Demonstrate to this up-and-coming workforce that your procurement department is committed to leveraging technology to automate and outsource the repetitive tasks, expedite the pace of business and enable them to focus on strategic initiatives. Invest in digital procurement today and think about how emerging technologies like AI, machine learning and robotics influence the procurement world. And best yet – involve your entry level procurement team members in these discussions. Give them the opportunity to shape and influence the path of technology at your organization and make recommendations on your digital future.

2. Invest in employee development

According to the survey, 60 per cent of CPOs do not believe their teams have the skills to deliver their procurement strategy, yet investment in on-going training and employee development remains low. Demonstrate to your current staff and those entering the workforce that you recognize that people are key to procurement success and invest in their future with procurement and non-procurement training programs.

3. Dial-in on data

Data is the alpha and omega of the future and 60 per cent of the Deloitte survey respondents regard analytics as the most impactful technology for the function over the coming two years. So, this is a two-part recommendation: 1) Make sure to capture 100 per cent of your financial data, and 2) Properly train current and future procurement professionals on data analysis. Analytics and technologies like AI and machine learning are only as good as the data that feeds them, so it’s imperative to build a complete data set for your employees to leverage. Gartner also says that data science and analytical skills are required in procurement to leverage a future with AI. Many professionals enter procurement to be hands-on in solving problems across the business – this could be saving money; negotiating better contracts; optimizing the supplier base; helping other departments create and track budgets; reducing risk; finding funds to support new product innovation or growth, etc. Give these professionals reliable data and training to properly analyze it to extract actionable insights so they can act quickly and effectively on strategic initiatives.

4. Provide opportunities to influence innovation

Long gone are the days when procurement meant squeezing every penny out of suppliers and business partners. Now it’s about building strategic partnerships that can take your business to the next level and procurement is at the forefront of that effort. Young procurement professionals are going to be excited and eager to make their mark on something – let them help lead the charge in sourcing and nurturing relationships with key suppliers. Product innovation comes not only from finding the money to explore and test but also from finding the right partners that bring you the elements you need to build that innovation. Create collaboration between your procurement and product departments, as well as other departments for that matter, so that procurement becomes a true business partner and is actively involved in core business functions.

5. Build rapport with internal stakeholders

Another reason that procurement might not be seen as ‘sexy’ is the simple fact that people in other functions just don’t know what exactly it is that they do. If you’re a procurement leader, be a champion for your team. Help others understand what procurement truly is and communicate and celebrate your wins. Also look for opportunities for collaboration between your team and other business functions. Become an advisor during critical times like budget planning and showcase the talent you have in your team. When budgets remain flat, offer up procurement expertise to help other departments produce cost savings and new money from their existing spending habits. As the Deloitte survey eloquently says, “Procurement professionals should challenge themselves to understand functional stakeholders in the same way they do their suppliers.”

At the end of the day, many people are motivated by the idea of being a hero at work. What profession enables employees to swoop in and save the day better than procurement? There are not many. With the required people skills, analytical approach and desire to focus energy internally and externally, the procurement profession is a truly unique career path that doesn’t receive the credit it deserves. Look on to the future of procurement at your organization and build the culture that attracts your next generation of hires.

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Piggyback Updates

Pig

Below are changes or additions to the various piggyback opportunities available to VALUE member agencies.  Visit the piggyback page on the VALUE website, and click on the Pig to see the full list.

Do you have a contract to add to the list? Contact cmatz@co.walworth.wi.us to add your contracts to the piggyback list!

New Contracts

Ford Repair Services
Vehicle Graphics

 

Contract Extensions

Garbage & Recycling Carts

 

Contract Expirations


AC Delco Parts
Chevrolet OEM Parts

 

 

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State of Wisconsin Contract Updates

Wisconsin

Updates to State of Wisconsin contracts are issued weekly by the State of Wisconsin.  VALUE is reprinting the weekly information received as a courtesy to our members. 

The following contracts have been updated for the week of 2/19/2018 - 3/2/2018:

505ENT-M16-WSCADBCRMON-01 Data Breach and Credit Monitoring Services - This contract will expire on February 22, 2018.

505ENT-M17-DSPSBLPPRP-00 Universal Sized Cafeteria and Washroom Paper Products - Updated Schilling's Price Sheet to reflect the addition of three universal roll towel dispensers to the catalog tab.

505ENT-M17-SFTGLASSES-01 Prescription Safety Glasses - Updated Price List

505ENT-O18-NASPOMAILEQ-00 NASPO ValuePoint Mailroom Equipment, Supplies and Maintenance - Pitney Bowes is now added to this NASPO Contract

505ENT-M16-CLEANGCHEMS-00 Cleaning Chemicals - San-A-Care price increase for 3M cleaning chemicals

505ENT-M18-ELCPLSUPLS-00 Electrical & Plumbing Maintenance, Repair & Operating Supplies (MRO) - Graybar has a punchout catalog available on WISBuy.

505ENT-M13-REMANTONER-01 STATEWIDE REMANUFACTURED TONER AND INK PRODUCTS - Company name has changed.   Information corrected in STAR.

505ENT-M15-HZRDSWSTSV-01 Hazardous Wastes Services - Contract renewed until 6/30/19

505ENT-M15-LMPBLLSTR-01 Lamp, Ballast, Mercury Containing Equipment, and Battery Recycling, and PCB Disposal Services - Contract renewed until 6/30/19.

505ENT-M16-PRINTPAPER-00 Paper: Printing Grades, 50" Roll Stock (DET), and Copy Paper (White and Colors) - LOT B Roll Paper pricing has increased. Please use the new LOT B price chart.

505ENT-M18-ENVELOPES-00 Class 8 Printing and Manufacturing of Envelopes: Commercial, Catalog, and Booklet Sizes - LOT A Envelopes has a price increase. Please use the new LOT A Price Chart.

505ENT-O14-BUSINESSISP-00 Internet Service Provider (ISP) Services - Correcting designation as Mandatory Purchase. Use of the contract is optional.

505ENT-M18-RATECERT-00 Class 5 Legal/Public Notices: Rate Certification Program - Certification Rates Bulletin updated for March 2018

505ENT-O15-FLOORING-00 Statewide Flooring Including Commercial Carpet, Resilient Coverings (Virgin and Recycled) and Related Services - Added Products for Creative Solutions and Halverson

505ENT-U18-SPICES-01 Spices and Seasonings - User Guide and Order Form Posted.

505ENT-O18-NUTRITION-01 Nutritional Formulas/Products - New contract

 

The following contracts have been updated for the week of 3/5/2018 - 3/9/2018:

505ENT-M16-SLDWSTRMVL-00 Solid Waste and Recycling Services for the South Central Wisconsin Area - Added two new locations.

505ENT-O15-FLOORING-00 Statewide Flooring Including Commercial Carpet, Resilient Coverings (Virgin and Recycled) and Related Services - Updated Menomonie's price sheet to include new product line.

505ENT-M18-PRINTERDSK-00 Computer Printers, Supplies, Parts, Accessories and Related Services - Updated synopsis

505ENT-U18-SPICES-01 Spices and Seasonings - Ingredient List and Nutritional Information Guide has been split into two documents (A-L and M-Z) due to size limitations.

505ENT-M15-UWWTRTRMNT-01 UW Madison Water Treatment & Services - Posted Amendment #2a

 

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NIGP Webinars

NIGP

Online Class

Contracting for Public Sector Services

Start Date:  March 22, 2018

Faced with the challenge of identifying best value how do public procurement professionals successfully engage partners to achieve efficiency, effectiveness and the social goals of the community? This course examines the process beginning with the “make or buy” decision, through special considerations of the RFP, contract award and contract administration. Contracting for services dominates contract spending at all levels of government in countries around the world. It’s important to do it correctly.

 

Online Class

 Legal Aspects of Public Procurement

Start Date:  April 5, 2018

Designed to be an educational exploration of the legal elements of public procurement, this course will provide a foundation of the principles and general concepts of the law as it applies to public procurement. Course content will address issues such as the Uniform Commercial Code (U.C.C.), the Model Procurement Code, Sale of Goods Act and the legal implications surrounding solicitations, contracting, and post-award issues. Attention will be given to the ethical issues facing the profession relevant to the law. This course will focus on actual procurement situations with relevant procurement implications using practical examples, discussion, group exercises, and case studies throughout the course.

 

Online Class

 Risk Management in Public Contracting

Start Date:  April 19, 2018

Risk is a critical consideration in the contracting and procurement process. A thoughtful and proactive approach toward risk, as it relates to specific procurement actions, contributes to the success of contract performance. Risk is directly related to the successful achievement of targeted goals and objectives. The emphasis of this course is on developing a solid understanding of the complexities of risk management. The course content recognizes the importance of planning, monitoring, and proactive insight and oversight into risk areas related to the contract’s stated performance outputs and outcomes. Practical examples, discussion, group exercises, and case studies will be used throughout the course.

 

Online Class

 Contract Administration in the Public Sector

Start Date:  May 3, 2018

NIGP’s foundation course, Contract Administration in the Public Sector, is designed for contract administrators at every level. It examines the contract administration process and best practices that help enable the achievement of public procurement goals. It focuses on the common contract administration functions that must be successfully performed and the implications associated with them. 

 

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